Exceptions and Warnings play a crucial role in the timesheet payroll process by identifying specific events on an employee’s timesheet. These events require manual approval by a user to ensure the timesheet can be approved and ready for payroll processing.
Notes
- Exceptions can be required to be approved before approving timesheets by enabling Block Timesheet Approval.
- Applicable rules are defaulted to all, however, you can filter exceptions to only trigger specific rules.
- Exceptions are logged on the Audit Report, so they can be managed.
Exceptions
- Late Arrival: The start time logged by an employee is after the expected start time on their Daily Rule.
- Early Departure: The finish time logged by an employee is before their expected finish time on their Daily Rule for the day.
- Extended Break: The break duration is longer than the time allowed for that break assigned on the Daily Rule.
- Overtime: Any overtime worked on the Daily Rule.
- Negative RDO Hours Exception: The RDO accumulated balance calculates to a negative value.
- Missed Clocking: A time entry is missing from either a shift or break period.
- Unexpected Absence: When an employee hasn’t clocked in on a day that is marked as expected.
- Use of Default Rule: An employee clocks in on a day that has the default Daily Rule assigned.
- Phone Identifier Mismatch Exception: If an employee clocks in/out on a phone that their profile is not matched with.
- Missing Cost Centre: Employees’ clockings are missing a cost centre.
- Shortfall Applied: Shortfall leave calculation was applied to the daily rule.
- Early Start: The finish time logged by an employee is before their expected start time on their Daily Rule for the day.
- Missing Task: Employees’ clockings have a cost centre but are missing a task.
To set up exceptions, follow these steps:
- Click Shift Setup
- Click Exceptions
- Enabled the Exceptions you need to trigger.
- Update any other parameters.
- Click Save Exceptions
Where to next?
How to view Exceptions from the Dashboard – Aussie Time Sheets Workforce TNA (zendesk.com)
How to run an Exception report – Aussie Time Sheets Workforce TNA (zendesk.com)