How to Configure Unscheduled Hours – Aussie Time Sheets Workforce TNA

In Workforce TNA, Unscheduled Hours determine how time worked outside of scheduled shift times is handled. When enabled each daily rule includes options that controls whether hours worked before a shift, after a shift, or both are combined or separated into separated into different codes.

Unscheduled Hours require manager approval before contributing to shift totals, overtime calculations, and payroll exports.

What is Unscheduled Hours?

Notes:

This is a Workforce TNA Enterprise Feature only.
Unscheduled Hours applies to approved schedules only. > How to Approve Scheduling
Unscheduled Hours only apply to flexible daily rules.
A default 'Unscheduled Hours' paycode will be in your account.
Paycodes to use for unscheduled hours needs to be applied within each daily rule.

To Configure Unscheduled Hours, follow these steps:

Step 1

Click System Settings
Click General
Locate and Tick 'Enable Unscheduled Hours'
Click Save General

This enables the unscheduled hours paycode section within all Daily Rules

Step 2

Click Shift Setup
Click Daily Rules
Locate and select a Flexible daily rule to configure

Reminder: Unscheduled Hours is only compatible with Flexible rule types.

Click the Time Bands Tab.
Scroll to the bottom.

Locate new Before and After Scheduled Hours Paycodes section.
Select one of the Unscheduled Hours methods below to control how time worked outside scheduled shift hours is allocated and approved.
Click Save Time Bands

Now when employees are scheduled a shift using this daily rule,
Unscheduled hours will automatically split on timesheets for approval.

Repeat process for each flexible daily rule as required.

Where to next?

How to Approve Scheduling - Aussie Time Sheets Workforce TNA (zendesk.com)

Setting	Description
	Before Scheduled Hours Only. Only time Before schedule shift start time will split to unscheduled hours. Time after schedule shift finish time will be included in standard shift settings. Requires approval to contribute to shift total hours.
	After Scheduled Hours only. Only time After scheduled shift finish time will split to unscheduled hours. Time before schedule shift start time will be included in standard shift settings. Requires approval to contribute to shift total hours.
	Before and After Hours to same code. Both time before and after the scheduled shift times will combine to the same unscheduled hours code. Requires approval to contribute to shift total hours.
	Before and After Hours to different codes. Time Before Schedule shift start time will go to the code chosen in Before section Time After scheduled shift finish time will go to the code chosen in After section Both codes will require approval to contribute to shift total hours.