If you need to make changes to a schedule that has already been approved, Workforce TNA allows you to un-approve it. This unlocks the roster so you can make edits to shifts, leave entries, or cost centre allocations.
When Should You Un-approve a Schedule?
You may need to un-approve a schedule if:
- Shift times need to be adjusted
- Employees are being reassigned to different cost centres
- Leave entries need to be added or updated
- You approved the schedule prematurely
Step-by-Step: Un-approving a Schedule
- Go to the Scheduling screen.
- Select the relevant Pay Period and Department.
- Click the green LOAD button to view the approved schedule.
- Locate the Un-approve button and click it.
🔓 This action unlocks the schedule, allowing you to make changes to any shift or leave entry.
After Un-approving
Once the schedule is unlocked:
- You can edit shifts by clicking the orange pencil icon on each entry.
- You can add or remove shifts, update times, or change cost centres.
- After making your changes, click Approve again to re-lock the schedule.
Notifying Employees
After re-approving the schedule, you can notify employees using:
- Push Notifications via the My Workforce TNA mobile app
- Email Notifications sent directly from Workforce TNA
You can also choose to:
- Attach a PDF roster to the email
- Include comments in the PDF for additional context
Where to Next?