WorkforceTNA provides flexible options for managing pay periods to suit your organisation’s payroll structure. Whether you're using the default system pay period or setting up multiple pay periods for different departments or employees, this guide will walk you through the configuration process.
Editing the Default Pay Period
When you first access WorkforceTNA, a system default pay period is automatically created. You can customise this default by renaming it and adjusting its settings to match your payroll cycle.
To edit your pay period:
- Rename the Pay Period – Give it a unique name to distinguish it from other pay periods.
- Set the Frequency – Choose from:
- Weekly
- Fortnightly
- Monthly
- Define the Start Date – This marks the beginning of the pay cycle.
- Save Your Changes – Click Save to apply the configuration.
Note: Pay periods directly influence date selectors in timesheets and report dropdowns. The frequency you choose will also determine how hours are calculated.
For more details on how pay period rules affect calculations, refer to our article:
👉 Understanding Pay Period Rules in WorkforceTNA
Creating Multiple Pay Periods
WorkforceTNA allows you to configure multiple pay periods to accommodate different payroll groups or calculation methods.
To set up multiple pay periods:
- Create additional pay periods with distinct names and settings.
- Assign each pay period to either:
- A Department
- An Individual Employee
Hierarchy Note: If both a department and an employee have assigned pay periods, the system will prioritise the department-level assignment.
Once assigned, the pay period selector in Timesheets, Reports, and Payroll will automatically refresh based on the selected department or employee, ensuring accurate data alignment.