Paycodes in WorkforceTNA are used to define how different types of work hours and allowances are calculated and reported. These codes are essential for linking time and attendance data with payroll systems and for tracking specific work conditions such as overtime, allowances, and leave.
Where to Configure Paycodes
To set up or manage paycodes:
- Go to Shift Setup > Paycodes in the main menu.
This section allows you to:
- Create new paycodes
- Configure allowances
Creating a Paycode
When creating a new paycode, you’ll need to configure the following fields:
1. Paycode Name
- Used for identification and reporting.
- Appears as a header on timesheets and reports.
2. Type
- Choose between:
- Paycode – for standard work hours (e.g., ordinary time, overtime).
- Allowance – for additional payments (e.g., travel, meals).
3. Payroll Code
- This should match the code used in your payroll software.
- Ensures accurate data mapping during payroll exports.
4. Pay Factor
- Determines how the paycode multiplies the base pay rate.
- Default is 1.0 (standard rate).
- Example: A pay factor of 2.0 will double the base rate (used for overtime).
5. Include in Payroll
- Enabled by default.
- Controls whether the paycode is included in payroll exports and reports.
- You can disable this for informational-only codes (e.g., tracking work-from-home days).
Special Configuration: Hours Worked Paycodes
If the paycode type is set to Hours Worked, you can further define its purpose:
- Is Ordinary Time Paycode?
- Is OT1 Paycode?
Is OT2 Paycode?
These settings are essential for accurate Pay Period Overtime calculations.
- Reduce Approved Leave on Shift by Hours Worked – useful for adjusting leave balances based on actual hours worked.