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Daily Rules Example - Night Shift

This article provides an example of a daily rule configured for a Night Shift or anyone who works past 11:59pm.

In this rule, the shift is 7 pm to 3 am fixed shift, with a 6-minute grace period, a 30-minute automatically deducted break after 5.5 Hours worked, Overtime after 8 hours (7.6 Base + 0.4 RDO/TOIL Accrued)

Notes:

  • If an Employee works past 11:59 pm they MUST be on a Night Shift rule
  • The Day Change Time (under the Shift Times tab) must be set to a time the employee won't work through. eg. If the shift is 7 pm-3 am, set the Day change time to 5 pm.
  • Is Night Shift? must be ticked.
  • The Rule will NOT save automatically. You MUST click SAVE after setting up Daily Rule.

 

To create a night shift rule, follow these steps:

  1.   Go to Shift Setup > Daily Rules > Add (in top right)
  2.   Name the Rule
  3.   Tick Is Night Shift? (& Expected if required)
  4. Select the day you want the night shift to apply:
    Start Date (The day they clock in) or Finish Date (the day they clock out).
  5. Select the Rule Type (Flexible, Fixed or Attendance) & Fill out the fields with the necessary information specified by the Rule Type you chose.

    Adding New Nightshift Rule - Shift Times.gif
     
  6.  Click the Break Times tab
  7. Fill out the break requirements (if you only have one break, use the lunch break field)


     
  8. Click the Rounding tab
  9. Set up any required rounding for the clock-in and clock-out times. (e.g. 7:13 pm rounds 7:15 pm)

    Daily Rule - Rounding.gif
     
  10. Click the Time Bands Tab
  11. Under the By Hours Worked (HH:MM) field, assign Pay Codes based on the total number of hours worked, with values entered according to the award requirements. Specify the number of hours for Base hourly, Overtime 1 (if required), and Overtime 2 (if required), and the system will calculate the hours accordingly - The same thing applies if calculating OT by the time of day, except the values will be the Time of Day instead of the amount of Hours Worked

    Daily Rule - Basic TimeBand - OT by hours worked.gif
     
  12. Click the RDO Settings Tab
  13. Enter the Expected standard hours the employee will work
  14. Enter the Expected amount of RDO they should receive
  15. Tick cap Hours for RDO Earnt

    Daily Rule - RDO - 0.4 Per Day.gif

     
  16. The Location and Department tabs filter which departments and locations can view the rule.
  17. Once you have completed the setup of the Night Shift, Click Save (Don't leave the page before it shows as Saved


     

Where to next?

 

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